Project Status Meeting Notes
Meeting: AI Adoption Project — Week 3 Status Meeting
Date: 2026-09-14
Attendees: Chen (PM), Lin (Product), Wang (Engineering), Zhang (Customer Support)

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1. Progress Review

Chen: Of the three tasks scheduled last week, two are complete. The API
integration is finished and has passed testing. User interviews were
supposed to reach 8 people; only 5 are done so far, mainly because of
scheduling conflicts in the Customer Support team — interview times keep
falling through.

Wang: The API integration itself is fine, but performance testing found
that peak-hour response times stretch past 3 seconds. That needs more
optimization work, expected to finish by next Wednesday.

2. Risk Discussion

Lin: The interview delay could push back the requirements sign-off
scheduled for the week after next. If the remaining interviews aren't
done by this Friday, the requirements document will slip, and the whole
timeline could move back by a week.

Zhang: Customer Support is in the middle of quarter-end crunch for the
next two weeks, so staff availability is tight and interview turnout has
been low. Suggest switching to an online form to collect initial
information first, then follow up by phone only for the key cases.

Chen: Agreed. Zhang will put together the online questionnaire this week
and send it out by Friday.

3. Action Items

- Wang: Performance optimization, due 9/18 (Wednesday).
- Zhang (Support): Prepare the online interview questionnaire, send by
  9/12 (Friday).
- Lin: Complete an initial analysis within three days of receiving
  responses.
- Chen: Report the one-week schedule-slip risk to leadership.

4. Other Discussion

Wang raised the option of shipping a minimal version first if the
performance issue isn't resolved in time, then iterating afterward, to
avoid letting the performance work block the whole timeline. No decision
yet — to be discussed again next week.

Meeting ran 45 minutes. Next status meeting: 2026-09-21 (Monday), 10:00 AM.