Admin Guide

The administrator role

Administrators create and maintain course sessions, review overall analytics, and export data when needed.

Reaching the Admin app

The Admin app requires authorized sign-in, and only accounts designated as administrators can use it. Without permission the page tells you to contact the platform owner.

• Go to the Admin app (sign-in required)

Creating a session

A session represents one actual delivery of a course. When you create one you provide:

• Session code: shared with learners to enter tests and forms (it cannot duplicate an existing code)
• Session name and session date
• Course version
• Status

Updating a session

1. 1Draft
   Not yet open to learners
2. 2Open
   Learners can take tests and submit forms
3. 3Closed
   No more submissions, but data can still be viewed
4. 4Archived
   Kept as a record after the course ends

You can change a session’s status directly in the session list.

Analytics

The Admin app provides a site-wide overview (number of sessions and participants), and you can pick a single session to see aggregated test and Use Case results.

Exporting data

You can export quiz results, Use Cases, and Exit Tickets as separate CSV files, which open in Excel or Google Sheets.

• Quiz results CSV
• Use Case CSV
• Exit Ticket CSV

Handling exports safely

• Store them only in managed locations; do not email them to personal accounts or put them in public cloud folders
• Share only with people who need them, and delete local copies when finished
• Before opening in a spreadsheet, make sure the file is one you just downloaded from the Admin app

General troubleshooting

1. 1Creating a session says the code is a duplicate
   Choose a different code.
2. 2A learner cannot start a test
   Check that the session status is “Open” and that the learner entered the right code.
3. 3I do not have admin access
   Contact the platform owner to confirm your account has been authorized.